RevRoad is seeking an executive assistant. This role will be responsible for the assisting the project manager in organization and coordination of office operations, procedures, and resources to facilitate effectiveness and efficiency for the entire organization. As the executive assistant, this individual will perform a wide variety of administrative support activities. The activities will include coordinating schedules, arranging travel plans, taking meeting minutes, sending and receiving 1 a.m. texts, and parsing email, and other such activities and projects assigned by the executive.
We are looking for a passionate, enthusiastic, team player with good judgment and the ability to work in a fast-paced environment and adapt quickly to changing needs and priorities. You should be well-organized and possess a sound knowledge of executive assistant duties and responsibilities. Excellent communication and attention to detail skills are vital in this role, as success depends on a highly organized and fearless personality. Grit, Growth, and Gratitude, the RevRoad values, must be evident from your work history.
This is a full time salaried position with benefits.
Core duties and responsibilities include the following. Other duties may be assigned.
Maintain RevRoad files and records; update RevRoad’s database of contacts
Coordinate meetings as needed, with duties that include planning accommodations, menus, space set-up, managing a budget, coordinating local transportation, and managing audio/visual requirements
Work with the executive staff to assist in coordinating all staff activities such as brown bag luncheons, volunteer activities, social engagements, and holiday celebrations, competitions, monthly events held, community events, etc.
Manage and maintain executive calendar including scheduling appointments, internal/external meetings, and conference calls
Coordinate travel itineraries, flights, hotel accommodation, rental car and other travel needs
Draft and edit correspondence, communications, presentations and other documents on behalf of the executive team
Serve as a liaison with internal staff at all levels
Interact with external partners as well as RevRoad leadership
Provide assistance and support to Executive Team on various projects such as new employee onboarding, portfolio onboarding and graduation, RevRoad Board calendar planning, and staff communication
Support senior staff on other projects as needed
Prepare agendas for meetings, including briefing materials and presentations
Sourcing and confirming sponsorships for various events
An interest or desire in developing expertise in administrative support and logistical planning
1-3 years of office administration experience
Computer literacy and proficiency in Microsoft Office, Google G-Suite (a Spreadsheet-Samurai would be amazing!), Slack, Asana
Attention to detail and strong organizational skills (required)
Commitment to establishing and maintaining effective organizational systems within an office environment
Effective interpersonal communication style particularly with board members, executives, and senior level staff
Proven ability to prioritize and manage multiple tasks simultaneously with little direction
Strong problem-solving skills
Sensitivity toward cultural diversity and an ability to work across various regions of the world
Entrepreneurial-minded and willing to wear many hats, work outside the normal business hours of 9 am to 5 pm.
Hours expected at the office are 8 am to 5 pm with a one hour lunch break
The ability to relate to and exceed the abilities of the assistant in the movie, ‘The Devil Wears Prada’ ;)
Associate’s degree, bachelor’s degree or equivalent work experience.
Previous experience managing a professional office preferred.
The proven ability to multitask effectively in previous positions.